ICFO jobs & fellowships

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Dear applicant,

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Contents

Job openings

Group Leaders

Post-doctoral Researchers

Group Opening

Research Engineers

PhD-fellows

General Call

A rolling call, with periodic deadlines, is always open for candidates applying to do a PhD at ICFO.

All candidates will be considered for all available fellowships for which they are eligible. Some specific fellowships are announced through targeted calls. Candidates applying to these calls are also considered for all other fellowships for which they are eligible.

Students may also join ICFO with their own funding or through external fellowships. Interested candidates should apply directly to such programs, and may wish to contact ICFO research groups they might be interested to join.

For general information about admission in ICFO’s PhD program, please visit http://phd.icfo.eu/

For further general information on fellowships and specific calls, please contact us at jobs@icfo.eu

Group Opening

Admin & Technical Engineers

Tech Transfer & Business Development

PhD position available within the MSCA-ITN-EID “Nano-structured glass for future display and communication technologies” (NANO GLASS)

ICFO is offering 1 PhD-fellowship Marie Curie Early-Stage Researcher position in the EU Horizon 2020 MSCA-ITN-EID “Nano-structured glass for future display and communication technologies” (NANO GLASS) to well-qualified graduate students, who wish to obtain a doctoral degree in any of the research topics covered.

Our International PhD Fellowship Program welcomes applications from individuals with a de-gree material sciences, physics, engineering or related subjects to join the NANO-GLASS pro-ject based on a partnership between CORNING, a global industrial leader specialising in ad-vanced glass technologies, and ICFO, a world leader in nano-photonics and quantum technologies.

NANO-GLASS will introduce disruptive nano-structuring designs and methods to create a wide range of innovative glass-based products such as optical screens without reflections, functionalised substrates with ultrathin and bidimensional materials and optical fibres that efficiently generate, store and manipulate quantum signals.

NANO-GLASS will train 4 PhD students in frontier glass materials science in nano-photonics and quantum technologies through collaborative interdisciplinary research projects under-taken in state-of-the-art academic and industrial facilities. The successful candidate will be supervised by Prof. Dr. Valerio Pruneri at ICFO and by industry research leaders at CORNING.

Please, browse ICFO website for details about Optoelectronics Research Group led by Prof Dr. Valerio Pruneri at https://www.icfo.eu/lang/research/groups/groups-details?group_id=28. If you are interested in discussing the research topic, please contact ICFO Group Leader directly.

Please browse https://nanoglass-itn.eu/ for details about the project.


NANO GLASS has received fund-ing from the European Union’s Horizon 2020 research and innovation programme under the Marie Sklodowska-Curie grant agreement No. 956419

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To be eligible for an ICFO PhD position, candidates must:


  • Have an internationally-recognized Master-equivalent degree preferably in experimental physics, nanophotonics, optical engineering or related areas. The degree must be completed by the start of your prospective PhD at ICFO, at the latest, and must be in a field of science and engineering related to the ICFO research activities. Degrees issued within the European Higher Education Area (EHEA) must have an equivalent to 300 ECTS, out of which a minimum of 60 ECTS must have been obtained in postgraduate studies. Please, if in doubt regarding your academic eligibility, contact us at jobs@icfo.eu.
  • Candidates who have already been awarded a PhD are not eligible to apply.
  • Have an excellent academic record, previous research experience and a strong commitment for scientific research.
  • Have a high working knowledge of English.

Additionally, to the general eligibility criteria, candidates for the ITN-EID positions must comply with the following EU-rules by the time of activation of the fellowship:


  • By the time of the potential recruitment, the candidate must not have resided or carried out their main activity (work, studies, etc.) in Spain for more than 12 months during the last 3 years. Compulsory national service and/or short stays such as holidays are not taken into account.
  • The Master-equivalent degree should not be older than 4 years prior to the application deadline. Exceptions are made for documented periods of parental leave. Other equivalent exceptions may be considered when properly documented and motivated by the applicant, e.g. in case of applicants from underdeveloped countries, minorities, or for applicants that pursued their studies under comparatively unfavorable conditions.

ICFO is an equal employment opportunity employer. Candidates are selected exclusively on merit and potential on the basis of submitted application material. No restrictions of persons with disabilities, citizenship or gender apply to ICFO positions. ICFO abides by the principles of openness, efficiency, transparency, supportiveness, and international comparability as stated in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers.

The conditions of the positions awarded in the scope of the ICFO International PhD fellowship program are as follows:


  • Initial contract for a period of 6 months, while being pre-admitted to the PhD program, with an explicit follow-up/ renewal procedure at the end of this first stage. During this period, students already take part in the ICFO working environment, join a research group, and work with their supervisor to define a research project.
  • After this initial training period, students are formally enrolled in a PhD Program with a local university (as a general rule, the UPC PhD in Photonics program administered by ICFO), and the full PhD Fellowship activated. Fellowships are offered for periods of three years, renewable for an additional fourth year, and are formalized via a PhD-contract. Continuity and renewal are subject to satisfactory performance in the PhD studies and related research activities, evaluated annually by the Thesis Director and the ICFO PhD Committee.
  • For the ITN Fellows the salary is stipulated by the European Commission (EC) (including living and mobility allowance) and subject to the stipulated fiscal and social security deductions for 3 years PhD contract. The salary for initial training period of 6-months and an additional fourth year is stipulated by ICFO.
  • Selected candidates shall start ideally between January 2021 and March 2021.
  • All ICFO fellowships include medical care coverage and work accident insurance through the Spanish Social Security system, providing access to the Spanish public health care system.

To apply, suitable candidates are requested to complete online application form and submit (in English) online the following material:


  • A Cover Letter with declaration of research interests, as well as (mandatory) indication of the research project and/ or group you are interested in,
  • A Curriculum Vitae, including contact details,
  • Scanned copies of the complete (Bachelor and Master equivalent) academic transcripts in English or Spanish including the grading scale,
  • Scanned copies of the degree certificates, if available at the time of application,
  • Holders of degrees issued within European Higher Education Area outside Spain shall also submit the European Diploma supplement, if available. If not submitted during the application, this will be compulsory to be submitted in further steps of the selection process.
  • Holders of degrees issued in outside European Higher Education Area shall submit documentation that explicitly indicate equivalence of degree and/or admissibility in a PhD program in the country where it was issued. If not submitted during the application, this will be compulsory to be submitted in further steps of the selection process. Examples of documents we accept are:

    • Official document or website from the degree granting university
    • Academic transcript including this explicit description
    • Letter or certificate from faculty, school or department, addressed to ICFO on official letter-head, signed by a person responsible for admissions into the PhD program

  • If available, scanned copy of standardized test results (GRE, TOEFL, etc.). Note that submission of test results is optional, but they can be particularly helpful for evaluating candidates with degrees obtained outside the European Higher Education Area.
  • The names and contact details of 2 referees. IMPORTANT: These referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation form and submit a letter of support for the candidates one week of the application deadline. When they do so, the applicant will receive an email confirming that the corresponding reference letter has been submitted.

All required application material, including letters of reference, must be complete in order for the application to be considered.
The deadline for submission of applications for the present call is November 30, 2021 and the deadline for referees to submit the reference letters is December 2, 2021.

In a first step of the selection procedure, applications will be assessed by the selection committee based on merit and potential, measured in terms of the academic record and personal achievements. Academic excellence is a must. Pro-activity, participation in community activities, and capacity for team-work are also taken into account.

Applicants will be notified the results of the first evaluation stage by mid-December 2021.

In the second step of the selection procedure, shortlisted candidates will receive invitations for on line interviews with the selection committee, ICFO Group Leader and Industrial partner from Corning, planned to take place on December, 2021.
Fellowship offers will be made to the successful candidates shortly after the interviews, by the end of December or beginning of January 2022.

A dedicated, external and independent Appeals Panel will be established to rule on the outcome of appeals from the applicants.

At all stages of the process, candidates may contact ICFO Human Resources and Education via jobs@icfo.eu.

30th of November, 2021

Identify your interests

As your career goals and research interests are an integral part of the selection procedure itself, apart from the ICFOjobs site, we encourage you to browse ICFO’s corporate website to learn more about ICFO’s research activities and to identify the projects and/or areas that best match your background. We also recommend that you visit Careers @ ICFO. A clear indication of your interests and goals in your presentation letter will help us in reviewing your candidacy.

Did you identify an opening meeting your interest and career goals? Then, we are looking forward to your application!

Should there be no opening matching your interest or background, please contact us at jobs@icfo.eu or directly contact with the relevant ICFO Group Leaders or Unit Heads to explore potential future possibilities in their fields.

The application process

If you have identified an opening matching your interests, please read carefully the information about requirements, conditions and necessary application material and start the application process. Candidatures should be submitted online via ICFOjobs, our online application interface, in a 2-step procedure:

  1. Registration:
    The button ‘Apply to this opening’ takes you to the online application form, gathering your personal data for identification purposes. Once submitted, you will receive a link by e-mail, which you must follow in order to continue the application process.
  2. Application:
    In this second step of the process you will be asked to provide further details and the necessary application material, as well as, in some of the openings, to indicate potential referees. All enclosed documentation must be in PDF format or plain text.

Once the application form is complete and the relevant material has been uploaded, submit your candidature by clicking on the ‘apply’ button. Candidates will receive an automatic reply acknowledging submission including a reference number for further enquiries or updates (within deadline).

By submitting an application, you grant ICFO permission to use the provided data for the recruiting process. (See Data Protection Policy.)

The review process

Applications will first be reviewed to assure that they meet the requirements and conditions as indicated in the job opening. Candidatures will then be evaluated by the corresponding Selection Committee according to the selection criteria of each opening. ICFO is an equal opportunity employer. Candidates are selected exclusively on merit and potential on the basis of submitted application material. No restrictions related to disabilities, citizenship or gender apply to ICFO positions. ICFO abides by the principles of openness, efficiency, transparency, supportiveness, and international comparability as stated in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers.

ICFO will notify candidates who are selected to pass to the next stage in the review process. Candidates who do not pass the first step of the review process will be notified of the outcome of their application at this time.

When requested, reference letters play an important role in supporting the candidate in the review process. Unless the call applied for indicate specific requirements in that sense, referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation form and submit a letter of support for the candidates. Candidates should by no means submit a reference letter in support of their own candidature on behalf of their referees. The members of the selection committee will have access to reference letters.

On-site or online interviews (aiming at discussing the candidate’s suitability, project contents, hiring conditions and legal matters, etc.) with the Selection committee may be scheduled.

Notification of results

All candidates will be notified of the outcome of their application. Possible results are:

  1. Rejection:
    The Selection Committee reaches the conclusion that the background of other candidate(s) appears to be more suitable for the position.
  2. Waiting list:
    Candidate(s) may be placed on a waiting list based on the shortlist proposed by the Selection Committee. Candidate(s) on this list may receive an offer in the event that the top-candidate does not accept the position. Waiting list candidates will receive a final decision as soon as the top-candidate confirms acceptance.
  3. Acceptance / offer:
    ICFO extends an official offer, asking the selected candidate for formal confirmation of acceptance.

The selection process is completed as soon as the candidate confirms acceptance of the offered position and a tentative starting date has been agreed.

After acceptance @ ICFO

Staff of the ICFO Human Resources and Education Unit will assist new ICFO members with the following procedures:

  • Support with administrative and legal matters related to arriving and settling in, including immigration formalities (Visa application process, etc.) and personal assistance in relocation.
  • Particularly for PhD-students: Information and advice on the necessary academic documentation to be gathered and submitted for enrollment in the PhD in Photonics program, including information about how to legalize previous studies (e.g. BSc, MSc, etc.) whenever necessary, as well as registration to the doctorate program and academic planning.

ICFO’s applicant database

The applicant database and all applications received through ICFOjobs, are managed by the staff of ICFO’s Human Resources and Education Unit. All information is handled with due confidentiality and solely for the purpose mentioned, and will be made available to the members of the Selection Committee in so far as they are necessary for the management of the process.

As indicated through the application process, other relevant information is also gathered for statistical purposes or in order to verify the eligibility requirements indicated in the corresponding call.

Do I have to submit my application exclusively online or may I also submit a hard copy?

ICFO only accepts applications submitted online via the ICFOjobs interface. As an exception, and only in case of force-majeure problems with electronic submission, candidates may submit their application in hard copy within the deadline.

Is it possible to apply for more than one opening? May I apply even if I have been considered for an ICFO opening in the past (i.e., re-application)?

Yes.

Do I receive a confirmation acknowledging reception of my application?

Yes.

Is it possible to update my personal data or application material? Likewise, will I be able to delete my application (and therefore all personal data)?

In the first step of application, through the online application form, you will have to provide your personal data including your contact e-mail. Once submitted, you will receive an acknowledging e-mail, containing a link which you have to follow in order to continue with the procedure (submission of application material, etc.). Via the link you receive by e-mail, you will also be able to update your data and application material (within the established deadlines) or even to withdraw your application.

In case of questions - whom shall I contact for help in submitting my application?

Please contact the recruiting staff of ICFO’s Human Resources at jobs@icfo.eu.

Particularly for PhD- and Postdoctoral openings: Is it possible to apply even if I have not yet finished the minimum academic qualification required?

Yes, unless the call explicitly indicates otherwise, but please indicate this clearly in your presentation letter. In general, candidates should hold an internationally-recognized degree or evidence of its completion before the prospective starting date.

Applications need to be supported by reference letters. How should these be submitted?

For exact details on how to proceed with reference letters, please check the specific opening you are applying for. In general, you will be requested to indicate name, institution, contact data, and relationship in the last part of the online application form. Depending on the opening, referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation form and submit a letter of support for the candidates. Candidates should by no means submit a reference letter in support of their own candidature on behalf of their referees.

Submission of academic transcripts and degrees?

The required documentation to be submitted for application is indicated in the ‘application process’ of each opening. In general, ICFO will ask that you provide a copy of your most recent academic degree certificate. Additionally, and particularly for fellowships and internship positions, ICFO will also need you to submit scanned copies of your academic transcripts (current and previous studies). The academic transcripts contain the list of courses, including the credits and marks obtained. Provisional degree certificates are generally accepted by ICFO.

The application form requires the indication of my GPA – what shall I indicate?

GPA stands for Grade Point Average. Apart from other criteria, selection for ICFO positions, above all for fellowships and internships, is measured in terms of the academic performance. In this regard, ICFO needs an indication of the average of your final overall grade obtained in your studies (stated in your transcripts), the minimum grade required to pass in your university and the maximum grade that can be achieved or the overall qualification obtained in your PhD-studies (for applicants with a PhD-degree).

Retrieve your application

Contact

You can write an email to Human Resources and Education at ICFO.

Appendix

No vacancies matching your profile?

In the event that there are no published vacancies matching your academic or professional background, you may contact us at jobs@icfo.eu.

Data Protection Statement

ICFO endeavours to safeguard and protect the privacy and confidentiality of your personal data pursuant to applicable laws (GDPR) and implementing regulations.

To help achieve this goal ICFO has drafted a Privacy Policy, which describes how we collect, use and otherwise handle “Personal Information” we receive from you when you use ICFO websites and explains the circumstances in which we may transfer this to others.

The full policy can be found in ICFO's main website.

Our Data Privacy Policy must be read together with any other legal notices or terms and conditions also available on our Website (Terms of use and Cookies Policy).

If you have any questions in relation to this Data Privacy Policy, or if you would like to contact us to exercise your rights as stated in our Privacy Policy, you should check ICFO's website.