ICFO jobs & fellowships

Welcome to ICFOjobs

Our job openings site and
online application interface

Please consult openings for further information on available projects and positions, as well as for elegibility, conditions, required application material and deadlines.

We invite displaced researchers and eligible MSc and PhD students, in particular those affected by the ongoing crisis in Ukraine, to apply to the opening listed below that fits best their case. A statement describing clearly the applicant’s situation and eligibility is to be included in the corresponding presentation letter.

Dear applicant,

In the event that you have lost the acknowledging e-mail containing the link providing access to your application, you may retrieve your data by completing the form below.

Please, provide the required data and click on the ‘submit’ button. You will receive an e-mail, containing the link to your application.

In case of any troubles, please contact us at jobs@icfo.eu.

Are you interested in a position or a specific opening at ICFO, browsed our FAQs section, but still have a question you would need us to answer? Would you like to know more about a career at ICFO, or the application process? If so, please do not hesitate to contact us by submitting the form below.

Contents

Job openings

Team Leaders

Post-doctoral Researchers

Group Opening

PhD-fellows

General Call

A rolling call of the ICFO PhD Program, with periodic deadlines, is always open for candidates applying to do a PhD at ICFO.

All candidates will be considered for all available fellowships for which they are eligible. Some specific fellowships are announced through targeted calls. Candidates applying to these calls are also considered for all other fellowships for which they are eligible.

Students may also join ICFO with their own funding or through external fellowships. Interested candidates should apply directly to such programs, and may wish to contact ICFO research groups they might be interested to join.

For further general information on fellowships and specific calls, please contact us at jobs@icfo.eu

Under- and Postgraduate Students

General Call

ICFO Summer Fellows 2024: all applicants will be notified the results of the evaluation in their case by the end of April 2024, at the latest.

Admin & Technical Engineers

PhD-Fellowships "la Caixa" - Severo Ochoa @ ICFO 2015

ICFO - The Institute of Photonic Sciences (www.icfo.eu) and "la Caixa (http://obrasocial.lacaixa.es/) are teaming up for the International Fellowship Program "la Caixa" - Severo Ochoa.

ICFO is a leading research center based in Barcelona, Spain, that conducts wide-scope research in the fields of optics and photonics and their applications encompassing all areas of science and technology.

The "la Caixa" Foundation is a non-profit organization, whose activities in education are based on the principle of promoting equal opportunities for citizens to access quality degrees and specializations, at both the national and international level, by offering a variety of programs, such as the Scholarship Program "la Caixa" since 1982.

The International Fellowship Program "la Caixa" - Severo Ochoa, thanks to the "Severo Ochoa Centres of Excellence" accreditation awarded by the Ministry of Economy and Competitiveness of Spain, aims to promote excellence of scientific research in Spain.

The International Fellowship Program "la Caixa" - Severo Ochoa @ ICFO offers 2 PhD-fellowships to well-qualified graduate students who wish to obtain a doctoral degree at ICFO. These students are enrolled in the PhD Program @ ICFO. They have access to cutting-edge experimental infrastructures, specialized seminars, tailor-made training programs and active mentoring by ICFO Group Leaders. Entrepreneurship, commercialization techniques and seminars in the area of professional and personal development are also an integral part of the curricula.

Research lines include, but are not limited to:
- Biomedical Optics and Biophotonics
- Nanoscopy and Super-resolution Imaging
- Nanotechnology and Nanophotonics
- Nonlinear Optics and Atom Optics
- Quantum Optics and Quantum Information
- Atto-science and Ultrafast Physics
- Optical Sensing and Optoelectronics
- Green Technologies and Photovoltaics
- Graphene Physics and Nanomaterials
- Single-molecule Physics
- Ultracold Quantum Matter Physics
- Advanced Laser Technology

Share this opening!

Use the following URL:
https://jobs.icfo.eu/?detail=211

ELIGIBILITY

The International Fellowship Program "la Caixa" - Severo Ochoa @ ICFO welcomes applications from individuals with backgrounds in any scientific disciplines related to the research conducted at ICFO.

In order to be eligible, candidates must comply with the following requirements:

- Candidates must hold an internationally-recognized Master-equivalent degree (or evidence of its completion before October 2015). The degree must be in a field of science and engineering related to optics and photonics. Suitable backgrounds include optics, physics, mathematics, electronics, engineering, chemistry and biology.
- Prior to the deadline for application, candidates should not have participated in a PhD research stay at ICFO with a cumulative duration exceeding 6 months.
- Candidates must provide the complete documentation requested for the application.

Selection for the International Fellowship Program "la Caixa" - Severo Ochoa @ ICFO is based on merit and potential, measured in terms of academic record and personal achievements. Proactivity, participation in community activities, and capacity for team-work are also taken into account.

Persons with disabilities are strongly encouraged to apply. No restrictions of citizenship or gender apply to the International Fellowship Program "la Caixa" - Severo Ochoa @ ICFO.


CONDITIONS
Starting in September/ October 2015, the positions are offered for periods of one year, renewable for a total of four years. Renewal is subject to satisfactory performance in the PhD studies and related research activities, evaluated annually by the Thesis Director and the ICFO PhD Committee.

ICFO provides an environment that encourages scientific discussion, exchange of ideas, and deepening of knowledge. ICFO PhD-students take part in research as an integral part of their scientific and technical training, with the aim of obtaining a doctoral degree. They are integrated into on-going research activities of an ICFO research group, and are supervised by the corresponding Group Leader.

SELECTION PROCEDURE

1st step: Submit your application

All applications must be submitted exclusively online via ICFOjobs, our online application interface (http://jobs.icfo.eu.) Required application material should be uploaded to the application form and must be complete in order to be considered.

To apply for a position within the International Fellowship Program "la Caixa"-Severo Ochoa @ ICFO, suitable candidates are requested to prepare the following documents (in English), submitting them through the online application form:

- A presentation letter with declaration of research interests,
- A Curriculum Vitae, including complete contact details,
- A scanned copy of the academic transcripts for both undergraduate and postgraduate studies. Transcripts may be submitted in English, Spanish, or Catalan,
- A scanned copy of the relevant academic degrees (if available)
- Name and contact details of two referees who will be sending reference letters on behalf of the applicant (see below for further details).
- If available, scanned copy of standardized test results (GRE, TOEFL, etc.). Note that submission of test results is optional, but they can be particularly helpful for evaluating candidates with degrees obtained outside the European Higher Education Area.

Important note:
As part of the application material and before April 06, 2015, applicants should contact the two referees whom they have listed in their application form, asking them to submit reference letters to the International Fellowship Program "la Caixa" - Severo Ochoa @ ICFO Selection Committee. The reference letters must be submitted electronically directly by the referees to icfojobs@icfo.eu (mailing label: candidate?s name + "la Caixa").

The deadline for submission of the application material, including the reference letters, is April 06, 2015.


2nd step: Review process

In a first revision stage, applications will first be reviewed to assure that they meet the eligibility requirements and conditions and candidates will be notified accordingly. Eligible applications will be evaluated by the Selection Committee focusing, at this stage on the following criteria:

- Academic record and potential research experience
- Personal achievements
- Reference Letters
- Other skills

Applicants will be notified of the results of the first revision stage by April 30, 2015. Candidates who have the required experience will be invited to pass on to the second revision stage. Unsuccessful candidates will be notified accordingly.

In a second revision stage, candidates who pass the first stage revision will be contacted and placed in direct contact with the ICFO Group Leader(s) in the scientific area of their choice in order to discuss suitability, available projects, and the possible lines of investigation. An interview, either in person or by phone, is a fundamental part of the procedure.

This second evaluation period should finish by May 30, 2015.

All candidates will be notified of the decision in their case. In case of a positive outcome of the second revision stage, during the month of June 2015, the candidate will receive an official offer from ICFO. The selected candidates will then have 2 weeks to confirm acceptance.

Please note that candidates should be willing to be contacted by phone during the entire selection process.


After acceptance

ICFO Human Resources and Education staff assist awardees of the International Fellowship Program "la Caixa" - Severo Ochoa @ ICFO with the following procedures:

- Further administrative and legal matters related to arrival and start at ICFO, including immigration formalities (Visa application process, etc.) and personal assistance in relocation
- Information and advice on the necessary academic documentation to be gathered and submitted for enrolment in the PhD program, including information about how to legalize previous studies (e.g. BSc, MSc, etc.) whenever necessary
- Registration to the doctorate program and academic planning

6th of April, 2015

Identify your interests

As your career goals and research interests are an integral part of the selection procedure itself, apart from the ICFOjobs site, we encourage you to browse ICFO’s corporate website to learn more about ICFO’s research activities and to identify the projects and/or areas that best match your background. We also recommend that you visit Careers @ ICFO. A clear indication of your interests and goals in your presentation letter will help us in reviewing your candidacy.

Did you identify an opening meeting your interest and career goals? Then, we are looking forward to your application!

Should there be no opening matching your interest or background, please contact us at jobs@icfo.eu or directly contact with the relevant ICFO Group Leaders or Unit Heads to explore potential future possibilities in their fields.

The application process

If you have identified an opening matching your interests, please read carefully the information about requirements, conditions and necessary application material and start the application process. Candidatures should be submitted online via ICFOjobs, our online application interface, in a 2-step procedure:

  1. Registration:
    The button ‘Apply to this opening’ takes you to the online application form, gathering your personal data for identification purposes. Once submitted, you will receive a link by e-mail, which you must follow in order to continue the application process.
  2. Application:
    In this second step of the process you will be asked to provide further details and the necessary application material, as well as, in some of the openings, to indicate potential referees. All enclosed documentation must be in PDF format or plain text.

Once the application form is complete and the relevant material has been uploaded, submit your candidature by clicking on the ‘apply’ button. Candidates will receive an automatic reply acknowledging submission including a reference number for further enquiries or updates (within deadline).

By submitting an application, you grant ICFO permission to use the provided data for the recruiting process. (See Data Protection Policy.)

The review process

Applications will first be reviewed to assure that they meet the requirements and conditions as indicated in the job opening. Candidatures will then be evaluated by the corresponding Selection Committee according to the selection criteria of each opening. ICFO is an equal opportunity employer. Candidates are selected exclusively on merit and potential on the basis of submitted application material. No restrictions related to disabilities, citizenship or gender apply to ICFO positions. ICFO abides by the principles of openness, efficiency, transparency, supportiveness, and international comparability as stated in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers.

ICFO will notify candidates who are selected to pass to the next stage in the review process. Candidates who do not pass the first step of the review process will be notified of the outcome of their application at this time.

When requested, reference letters play an important role in supporting the candidate in the review process. Unless the call applied for indicate specific requirements in that sense, referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation form and submit a letter of support for the candidates. Candidates should by no means submit a reference letter in support of their own candidature on behalf of their referees. The members of the selection committee will have access to reference letters.

On-site or online interviews (aiming at discussing the candidate’s suitability, project contents, hiring conditions and legal matters, etc.) with the Selection committee may be scheduled.

Notification of results

All candidates will be notified of the outcome of their application. Possible results are:

  1. Rejection:
    The Selection Committee reaches the conclusion that the background of other candidate(s) appears to be more suitable for the position.
  2. Waiting list:
    Candidate(s) may be placed on a waiting list based on the shortlist proposed by the Selection Committee. Candidate(s) on this list may receive an offer in the event that the top-candidate does not accept the position. Waiting list candidates will receive a final decision as soon as the top-candidate confirms acceptance.
  3. Acceptance / offer:
    ICFO extends an official offer, asking the selected candidate for formal confirmation of acceptance.

The selection process is completed as soon as the candidate confirms acceptance of the offered position and a tentative starting date has been agreed.

After acceptance @ ICFO

Staff of the ICFO Human Resources and Education Unit will assist new ICFO members with the following procedures:

  • Support with administrative and legal matters related to arriving and settling in, including immigration formalities (Visa application process, etc.) and personal assistance in relocation.
  • Particularly for PhD-students: Information and advice on the necessary academic documentation to be gathered and submitted for enrollment in the PhD in Photonics program, including information about how to legalize previous studies (e.g. BSc, MSc, etc.) whenever necessary, as well as registration to the doctorate program and academic planning.

ICFO’s applicant database

The applicant database and all applications received through ICFOjobs, are managed by the staff of ICFO’s Human Resources and Education Unit. All information is handled with due confidentiality and solely for the purpose mentioned, and will be made available to the members of the Selection Committee in so far as they are necessary for the management of the process.

As indicated through the application process, other relevant information is also gathered for statistical purposes or in order to verify the eligibility requirements indicated in the corresponding call.

Do I have to submit my application exclusively online or may I also submit a hard copy?

ICFO only accepts applications submitted online via the ICFOjobs interface. As an exception, and only in case of force-majeure problems with electronic submission, candidates may submit their application in hard copy within the deadline.

Is it possible to apply for more than one opening? May I apply even if I have been considered for an ICFO opening in the past (i.e., re-application)?

Yes.

Do I receive a confirmation acknowledging reception of my application?

Yes.

Is it possible to update my personal data or application material? Likewise, will I be able to delete my application (and therefore all personal data)?

In the first step of application, through the online application form, you will have to provide your personal data including your contact e-mail. Once submitted, you will receive an acknowledging e-mail, containing a link which you have to follow in order to continue with the procedure (submission of application material, etc.). Via the link you receive by e-mail, you will also be able to update your data and application material (within the established deadlines) or even to withdraw your application.

In case of questions - whom shall I contact for help in submitting my application?

Please contact the recruiting staff of ICFO’s Human Resources at jobs@icfo.eu.

Particularly for PhD- and Postdoctoral openings: Is it possible to apply even if I have not yet finished the minimum academic qualification required?

Yes, unless the call explicitly indicates otherwise, but please indicate this clearly in your presentation letter. In general, candidates should hold an internationally-recognized degree or evidence of its completion before the prospective starting date.

Applications need to be supported by reference letters. How should these be submitted?

For exact details on how to proceed with reference letters, please check the specific opening you are applying for. In general, you will be requested to indicate name, institution, contact data, and relationship in the last part of the online application form. Depending on the opening, referees will be automatically contacted by ICFO requesting them to complete a standardized evaluation form and submit a letter of support for the candidates. Candidates should by no means submit a reference letter in support of their own candidature on behalf of their referees.

Submission of academic transcripts and degrees?

The required documentation to be submitted for application is indicated in the ‘application process’ of each opening. In general, ICFO will ask that you provide a copy of your most recent academic degree certificate. Additionally, and particularly for fellowships and internship positions, ICFO will also need you to submit scanned copies of your academic transcripts (current and previous studies). The academic transcripts contain the list of courses, including the credits and marks obtained. Provisional degree certificates are generally accepted by ICFO.

The application form requires the indication of my GPA – what shall I indicate?

GPA stands for Grade Point Average. Apart from other criteria, selection for ICFO positions, above all for fellowships and internships, is measured in terms of the academic performance. In this regard, ICFO needs an indication of the average of your final overall grade obtained in your studies (stated in your transcripts), the minimum grade required to pass in your university and the maximum grade that can be achieved or the overall qualification obtained in your PhD-studies (for applicants with a PhD-degree).

Retrieve your application

Contact

You can write an email to Human Resources and Education at ICFO.

Appendix

No vacancies matching your profile?

In the event that there are no published vacancies matching your academic or professional background, you may contact us at jobs@icfo.eu.

Data Protection Statement

ICFO endeavours to safeguard and protect the privacy and confidentiality of your personal data pursuant to applicable laws (GDPR) and implementing regulations.

To help achieve this goal ICFO has drafted a Privacy Policy, which describes how we collect, use and otherwise handle “Personal Information” we receive from you when you use ICFO websites and explains the circumstances in which we may transfer this to others.

The full policy can be found in ICFO's main website.

Our Data Privacy Policy must be read together with any other legal notices or terms and conditions also available on our Website (Terms of use and Cookies Policy).

If you have any questions in relation to this Data Privacy Policy, or if you would like to contact us to exercise your rights as stated in our Privacy Policy, you should check ICFO's website.