Recruiting @ ICFO

In the following we offer an overview on the recruiting policy (from posting a job opening to offering a position to the eventually selected candidate) established at ICFO — The Institute of Photonic Sciences.

  • General observations
  • Data protection statement
  • FAQ's
  • Recruiting @ ICFO: General observations

    ⇧ back to top ⇧

    Recruiting @ ICFO: Data protection statement

    In accordance with Spanish Law 15/1999 of December 13, on the protection of personal data, we hereby inform you that personal data you provided as part of the selection process established at ICFO — THE INSTITUTE OF PHOTONIC SCIENCES (ICFO) in which you are participating, or may participate in the future, will be handled by ICFO aiming at accomplishing the selection process.

    Said information will be handled with due confidentiality and solely for the purpose mentioned, and may be provided to those entities or persons associated to ICFO in the context of the selection process, and only as far as strictly necessary for the management of the process.

    ⇧ back to top ⇧

    Recruiting @ ICFO: FAQ’s

    Q: Do I have to submit my application exclusively on-line or may I also submit a hard copy?

    ICFO does indeed prefer to receive applications submitted online via the ICFOjobs interface, where you may upload the required application material (as specified in the job opening you would like to apply for). However, you may also submit your application to the Screening Committee by Post, indicating the job opening you are applying to.

    Q: Is it possible to apply for more than one openings? Even if I haven’t been considered for an ICFO opening in the past (re-application)?

    Of course, if you identify more than one position of your interest (given your eligibility), please don’t hesitate to submit an application for more than one job. Nevertheless, note that the deadlines and resolution timeframes may vary. And, you are of course encouraged to re-submit.

    Q: Do I receive a confirmation acknowledging reception of my application?

    Candidates, once an application has been submitted, will get an automatic reply in terms of acknowledgement including a reference number for further purposes and enquiries.

    Q: Is it possible to update my personal data or application material? On the same hand, will I be able to delete my application (and therefore all personal data)?

    Yes, the acknowledging e-mail confirming you reception of your application will contain a reference number/ link for further purposes and enquiries, as well as for updating his/ her application material or even deleting the candidacy from ICFO’s applicant database. All these actions are possible through the online application tool. ICFO’s applicant database will request you a reconfirmation of your contact e-mail address through the automatic reply – it is crucial that you validate your contact e-mail address following the instructions received in the automatic reply.

    Q: Is there any established time frame for notifications between application and the first evaluation results?

    Time frames depend on the position you are applying to. There are a few openings that indicate clear time frames for each of the evaluation stages (e.g. the General Call for PhD positions in Optics and Photonics).
    However, generally spoken, there are no fixed time frames established for resolving a job opening. Once you submitted your application, the hiring ICFO Group Leader, Manager and Director will go ahead reviewing and evaluating the applications received; you will be notified by the recruiting staff regarding the next step or final outcome of your application.

    Q: Is there any established time frame for receiving the final result?

    Unfortunately, the time frame for the final decision depends on a variety of circumstances – amongst others urgency of the opening, applications received, applicants being considered. As a rule, all candidates will be notified the result of their application.

    Q: In case of troubles or questions - whom shall I contact for help in submitting my application?

    In case of any further questions, please contact the recruiting staff of ICFO’s Human Resources at icfojobs@icfo.es.

    ⇧ back to top ⇧